Grants, Administration, and Logistics Officer

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

The Grants, Administration, and Logistics Officer will provide effective and efficient subaward management, logistics, and administrative support for implementation of the Madini Safi project in the Democratic Republic of the Congo (DRC). Madini Safi is funded by the U.S. Department of Labor’s Bureau of International Labor Affairs (DOL/ILAB) and implemented by Pact. The project aims to address child labor and strengthen systems and partnerships that support sustainable, community-based solutions in targeted mining communities in DRC.

The Grants, Administration, and Logistics Officer is responsible for the full subaward cycle from pre-award through closeout, with a focus on regulatory compliance, risk mitigation, and enforcement of Pact’s policies and procedures. The role also supports project logistics and office administration, including coordination of travel, meetings, workshops, records, and operational follow-up, and works closely with the technical, finance, procurement, and operations teams. This position will be supervised by the Finance and Operations Manager.

• Oversee the timely and accurate use of Pact's subaward management system (Salesforce) and accounting system (Business Central) for subaward issuance and management. Ensure all required documentation is available and stored per Pact policy.
• Lead pre-award due diligence and risk assessment of prospective subawardees, including review of organizational and representative documentation, identification of business risks, and recommendation of appropriate special terms and conditions.
• Prepare, coordinate, and review complete subaward packages—including agreements, budgets, scopes of work, and compliance documentation—for internal review and DOL/ILAB approval, ensuring allowability, reasonableness, and compliance with donor and organizational requirements.
• Negotiate and administer subawards and related agreements, provide guidance on implementation issues, and serve as a key point of contact for partners on Pact and donor requirements.
• Oversee compliance with terms and conditions of awards
• Assist with the resolution of internal/external audit findings.
• Provide policy guidance and interpretation for program staff, grantees and sub-contractors to ensure they understand all requirements and can fully comply with donor standards.
• Coordinate subaward management across the project by supporting planning and implementation discussions; reviewing proposal budgets for cost realism, compliance, invoicing implications, and business risks; coordinating subaward negotiations and approvals; and monitoring reporting, payment, and documentation requirements throughout the award lifecycle.
• Support project logistics and administration by coordinating travel, meetings, workshops, records, trackers, and other operational arrangements, and by working closely with program, finance, procurement, and operations staff to ensure timely implementation support.
• Ensure full compliance with procurement and supply procedures in line with Pact’s Operations Manual and donor requirements.
• Perform all work safely and maintain a safe working environment.
• Perform other duties as assigned.

• Master's degree and 5+ years relevant experience or equivalent combination of education and experience
• University Degree or equivalent in Economics, International Relations, Management, Social Sciences, Social Development, Law or other relevant areas.
• At least 5 years of professional experience in subaward administration, grants management, operations, administration, logistics, or related support functions, preferably with an NGO or donor-funded project.
• Experience supporting international technical assistance or development programs is highly desirable.
• Working knowledge of the subaward or grants management cycle.
• Working knowledge of U.S. Government donor rules and compliance requirements, preferably including DOL/ILAB-funded projects.
• Experience supporting subawards under donor-funded projects, including documentation, prior approval processes, reporting, compliance tracking, and file maintenance.
• Ability to work effectively across teams and maintain professional, fair, and organized coordination with internal staff, partners, and service providers.
• Working knowledge of the subaward or grants management cycle.
• Working knowledge of U.S. Government donor rules and compliance requirements, preferably including DOL/ILAB-funded projects.
• Experience supporting subawards under donor-funded projects, including documentation, prior approval processes, reporting, compliance tracking, and file maintenance.
• Ability to work effectively across teams and maintain professional, fair, and organized coordination with internal staff, partners, and service providers.

• USG experience supporting the subaward operations of the project is desirable.