Procurement and Logistics Officer

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

The Procurement Officer will be responsible for supporting the sourcing and procurement of Goods, Works, and Services in the most cost-effective manner for the ACHIEVE Malawi Project.

Strategic Procurement Management:

• Conduct source audit exercises through supplier selection, evaluation, and assessment.
• Support the preparation of the ACHIEVE Malawi Procurement Plan.
• Support ACHIEVE Malawi and its projects in procurement and other logistics assignments that ensure Goods, Works, and services are procured timely to facilitate project implementation and at the same time receive value for money.
• Work with the Procurement and Logistics Manager to ensure vendors follow all the tendering regulations, procedures, and instructions.
• Ensure orders are accurately drawn with the correct specifications, quantities, qualities, distribution, and delivery requirements.
• Review all requests and purchase orders for completeness and conformance to user requirements.

Strategic Procurement Management:

• Conduct source audit exercises through supplier selection, evaluation, and assessment.
• Support the preparation of the ACHIEVE Malawi Procurement Plan.
• Support ACHIEVE Malawi and its projects in procurement and other logistics assignments that ensure Goods, Works, and services are procured timely to facilitate project implementation and at the same time receive value for money.
• Work with the Procurement and Logistics Manager to ensure vendors follow all the tendering regulations, procedures, and instructions.
• Ensure orders are accurately drawn with the correct specifications, quantities, qualities, distribution, and delivery requirements.
• Review all requests and purchase orders for completeness and conformance to user requirements.
• Contracts Negotiation and Management:
• Preparation of standard bidding documents, with terms and conditions of the tender.
• Monitoring performance and delivery of the terms of reference (TOR) of contractors and implementing any recommendations for contract termination in cases of TOR non-compliance.
• Frame vendor contractual agreements for the supply of consumables for one year at the agreed prices.
• Support negotiations are carried out on contracts and Orders to realize possible savings for the organization

Performance Measurement and Management:

• Manage Relationships with Key Suppliers.
• Preparation of monthly and annual reports on procurement KPIs
• Ensure the preparation and submission of weekly/monthly procurement status reports to engage the customers and other stakeholders
• Ensure implementation and maintenance of an updated suppliers’ database with catalogs of various products and prices.
• All other duties as assigned

• Master’s degree and 8+ years relevant experience or equivalent combination of education and experience.
• A customer service-oriented individual with the ability to deal with staff, vendors, and service providers.
• A dedicated team player with good interpersonal skills
• Ability to work independently in a high-profile, fast-paced, and multi-tasked environment
• Must be able to demonstrate highly effective communications skills, both

Experience overseeing and coordinating with field offices preferred.