Grants Officer

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

The Grants Officer is directly responsible to and supervised by the Finance and Operations Manager. The Finance Officer provides high-level Finance, grants, and contracts management to achieve the goal of the Pact Malawi project. S/he provides a Capacity building for all aspects related to Finance and management of sub-grants and subcontracts. This requires close collaboration with Pact Finance and Grants units to ensure compliance with USG Rules and Regulations and other donor guidelines.

Sub-award Administration

• Support Partner's capacity to Develop subcontract and sub-grant award documents compliant with donor requirements
• Support Partner's capacity to Administer the full cycle of sub-award management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring/compliance visits, and closeout.
• Support partner's capacity to Oversee budget management of projects' sub-award pools
• Support the partner's capacity to roll out grantees and Partner's staff training to understand and comply fully with donor standards. Develop training materials and carry out regular training with partners.
• To support partners to Ensure that office systems for grants and contracts administration are developed and maintained and can provide regular reports
• Support partner's capacity to Develop and/or update their Sub-awards Manual in compliance with USG Regulations
• Support partner's capacity to manage closeout of awards, including preparation of final inventories, property disposition, etc.

Compliance

• Support partner's capacity to Comply with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Support partner's capacity to Provide Support to CSO to comply with Cost share policy by ensuring the policy is adhered to and reporting is done
• Support partner's capacity to review, analyzes, and draft contract language to ensure they comply with all applicable donor, and host government regulations.

Financial Management

• Support Partners Capacity on US Department of State financial report requirements, including DATIM reports
• Support Partner's Capacity in budget development and monitoring
• Support Partners Capacity on sub-award financial management as per US Department of State Rules and Regulations

Other Responsibilities:

• Provide effective performance management, mentoring, and coaching for partner's staff
• Provide training, as required, related to areas of his/her expertise and partner's staff needs.
• Perform other duties as assigned.All other duties as assigned

• Master’s degree and 8+ years relevant experience or equivalent combination of education and experience.

Other local education and experience:      

• MA/MSc/master's in business administration degree or equivalent relevant qualification
• At least 7 years of relevant experience in the NGO sector within Malawi in managing the award and administration of sub-grants funded by Global Fund, US Government, or international donors.
• Experience managing sub-award design and administration
• Experience in donor funds administration
• Understanding of local contract and procurement law
• Excellent communication skills, both verbal and written Kiswahili and English
• Knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228 a plus
• Knowledge of USAID DATIM Financial Reports preparation is a plus
• Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of Agreements programs.
• Demonstrated solid knowledge of US Government funded projects and other donor regulations applicable to Agreements administration.

• Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or support of an award
• Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management
• Proficiency in a local language