Senior Grants and Operations Manager

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

The Senior Grants and Operations Manager is directly supervised by the Project/Country Director of Pact South Africa. The Senior Grants and Operations Manager provides grants and contracts management to achieve the goal of the Pact South Africa project, working with partner organizations. S/he provides overall leadership and oversight for all aspects related to the management of sub-grants and subcontracts. This requires close collaboration with the Global Office in Washington DC to ensure compliance with Pact and donor guidelines. The Senior Grants and Operations Manager supervises all staff within the Travel & Logistics, IT, and procurement departments. S/he will play a critical role as a Pact South Africa Management Team member in strategic decision-making and ensure the effective and efficient operation of these functions.

Sub-award Administration

• Develop subcontract and sub-grant award documents compliant with donor requirements and Pact standard templates and work closely with the Global ACHIEVE and G&C team to execute quality sub-awards.
• Administer the full cycle of sub-award management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring/compliance visits, and closeout.
• Utilize Pact’s sub-award management system (Promise) and accounting system (Serenic NAV) for sub-award issuance and management. Ensure that all required documentation is available and stored as per Pact regulations.
• Oversee budget management of projects’ sub-award pools working with the Finance Manager. Work closely with the Finance Manager and the Program Assistant to ensure accurate and timely disbursement.

 

Agreements Management

• Work with Pact Project Director, Program Directors, to select grantees for award under various projects. This will include the conduct of pre-award assessments to determine the responsibility of prospective grantees using Pact’s capacity assessments.
• Provide technical assistance to staff and grantees on administrative policies and procedures for Agreement management.
• Work with the global ACHIEVE and G&C Team in DC to obtain prior approvals and waivers from donors required for the administration of specific grants.

 

Contract and Consultancy Management

• Review all the contracts (Lease, Insurance, Projects Contacts, etc.) as required by various projects with Pact South Africa.
• Prepare Consultancy contracts and provide guidance for consultancy engagements within Pact South Africa.
• Performs contract administration activities for selected contracts and assists in the monitoring of contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
• Utilizes price/cost analysis techniques to support the development of cost-related sections of solicitation documents and the analysis of cost and price data, labor, and material cost, etc.

 

Operations Management (General Administration, Procurement, Travel, ICT, and Security)

• Oversee the review and renewal of all insurance policies that affect Pact South Africa including facilities and liability and ensure that Pact South Africa complies with mandatory standards.
• Oversee Pact South Africa property management to ensure all inventory, maintenance, repairs, and disposition are performed according to the organization’s regulations.

• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

• A minimum requirement is a bachelor’s degree but preferred is a MA/MSc/Master’s in business administration degree or equivalent relevant qualification. Must have experience in Grants and Contract Management.
• At least 8 years of relevant experience in the NGO sector within South Africa in managing the award and administration of sub-grants.
• Experience managing sub-award design and administration.
• Experience in donor funds administration.
• Understanding of local contract and procurement law.
• Excellent communication skills both verbal and written English.
• Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of Agreements programs.
• Demonstrated solid knowledge of donor regulations applicable to Agreements administration.
• Experience managing donor funded contracts and/or cooperative agreements is essential.
• Experience in leading donor funded project close-out activities.
• Valid South African driver’s license.
• Eligibility to work in South Africa (South African National or possess valid permanent residency).
• Willingness to travel extensively across different provinces.
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