Finance Coordinator, MOST

Pact seeks an experienced Finance Coordinator in Bamako, Mali, to support the financial coordination

and reporting of the recently-awarded Moyens de Subsistance Transformés (MOST) project, a two-

year stabilization and livelihoods project targeting artisanal and small-scale gold communities in the

cross-border areas between Mali, Guinea and Senegal. The Finance Coordinator reports to the MOST

Deputy Project Director based in Bamako and closely supports Pact’s Senior Technical Manager based

in Nairobi, Kenya, who serves as the Project Director and Cost Center Owner of the MOST project.

She/he will also coordinate with Pact’s Global Finance department at Pact’s headquarters in

Washington, DC.

The Finance Coordinator will be responsible for ensuring the MOST project’s accurate and timely

financial operations in compliance with Generally Accepted Accounting Principles (GAAP) and

organizational policies. The position supports comprehensive financial management,

including transaction recording, audit preparation, tax compliance, and reporting.

Key responsibilities involve maintaining financial records, managing payroll processes, reconciling

accounts, and preparing statutory reports such as withholding tax and social security submissions. The

Senior Finance Coordinator also coordinates with various teams to ensure smooth financial workflows

and compliance with donor (GIZ) requirements. The role includes liaising with external entities such as

Malian banks and tax authorities and contributing to budgeting, cash flow management, and financial

forecasting, as well as with local implementing partners in Mali, Guinea and Senegal to review their

financial reports.

This position's level of effort is 70% of time, or 28h / 3.5 full days per week. 

Accounting and Financial Management

• Ensure all transactions are recorded accurately in compliance with Generally Accepted Accounting Principles (GAAP) and supported by verifiable source documents.
• Prepare documentation for check payments, including purchase orders, invoices, delivery orders,
  payee details, and payment terms.
• Verify amounts on receipts align with account records and bank statements.
• Maintain secure filing of financial documents as per the organization's finance policy.
• Prepare and submit Funds Transfer Requests to Pact’s office in DC and make sure that cash projections cover expenditures for the following months and to make sure that cash balance amounts never go higher than the two weeks threshold.

Tax Compliance and Reporting

• If required in Mali, prepare and submit monthly withholding tax forms and ensure timely submissions to Mali’s Revenue Department.
• If required in Mali, submit annual personal income tax reports and coordinate with the Revenue Department on tax matters.
• Ensure the fulfillment of all statutory taxes requirements in Mali.
• Provide support as needed for the Pact global audit and local office audits & monitoring reviews.
• Support the annual renewal of Pact’s registration as an INGO in Mali by preparing the required financial and administrative documentation and liaising with Malian authorities as needed.

Payroll Administration

• Review and record the LOE for local staff in the Business Central system.
• Process payroll vouchers, including salary, tax, social security, and provident fund contributions, ensuring accurate allocation of staff salaries and benefits.
• Submit monthly social security and provident fund reports to relevant agencies.

Month-End and Year-End Processes

• Process Mali staff benefits and ensure all transactions are recorded for month-end.
• Perform reconciliations for petty cash and bank accounts.
• Review accruals, prepayments, and shared costs for financial accuracy.

Coordination and Communication

• Collaborate closely with the Project’s Deputy Project Director, Project Director, and Global Finance to ensure compliance with GIZ requirements.
• Ensure all significant financial issues are communicated to Pact DC’s Global Finance team and that all follow-up is performed as required.
• Liaise with local banks for transactions, international transfers, and account updates.
• Coordinate with sub-awardees and vendors for timely receipts and support documents.

Audit Support and Compliance

• Prepare documentation for audits and ensure compliance with donor requirements.
• Support external audits and ensure all contractual obligations are met.

Financial Planning and Reporting

• Prepare cash flow forecasts and quarterly cash requests.
• Support budgeting processes and financial reporting, including profit and loss statements

Other Duties

• Provide administrative and logistical support to meetings and conferences.

• Bachelor’s degree in Finance, Business Administration, or a related field.
• 5+ years relevant experience in financial management, coordination and reporting.
• Proficiency in financial management software (e.g., BC NAV).
• Demonstrated knowledge and thorough understanding of non-profit accounting principles.
• Strong knowledge of GAAP and local tax regulations in Mali.
• Strong written and oral communication skills in French.

• Experience reporting finances in an international development project working involving international donors, preferably European donors.
• Basic understanding of English.