Finance and Administration Director, USAID Guatemala Citizen Participation Project

Pact seeks a Finance and Administration Director (FAD) for an upcoming USAID-funded Citizen Participation Project in Guatemala. The project aims to foster an accountable government, active citizenship, and democratic culture by strengthening citizens, civil society, and media organizations’ capacities to participate effectively and impactfully in anti-corruption actions and enhancing political dialogue within and between them and different actors and sectors in Guatemala.

The project is anticipated to be a five-year, $25M-$50M cooperative agreement. This position  is anticipated to be based in Guatemala City. The position description is subject to change, based on the final qualifications stipulated by USAID in the notice of funding opportunity, and hiring is contingent upon award.

Under the Chief of Party’s leadership, the Finance and Administration Director will be responsible for the country office project finances and administrative operations. This position has oversight of the project finance and accounting functions, internal control systems and procedures, and forecasting and realigning project budgets as well as office administration, procurement, and IT support services. The FAD is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the Country Office staff and head office in DC personnel to ensure compliance with all donor regulations and effective and proactive management.

The specific duties to be carried out by the FAD are as follows:

Financial Management

• Manage all aspects of office and grants finance and accounting functions.
• Manage all country or project finances to ensure effective use of resources in order to achieve program objectives in compliance with all donor requirements.
• Ensure financial monitoring systems provide timely and relevant reports to Pact staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, awards and liquidations, to support efficient accountable implementation.
• Design and implement policies, systems, and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact.
• Ensure that corrective action plans approved by the DC head office in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Oversee cash flow forecasting and needs on a monthly basis.
• Help prepare and monitor local budgets for existing projects, and prepare accurate cost estimates and budgets for new proposals.
• Mentor and train staff to ensure they have the appropriate skill levels for their positions and are developing to their full capacity.
• Conduct training/orientation for other personnel as needed on efficient, effective financial and internal control systems, budget analysis, policy and procedure awareness, and compliance.
• Ensure financial records organization, retention, and security.

Administrative Management

• Ensure administration, procurement and property management policies and procedures are in line with best practices and compliant with Pact global policies.
• Oversees management of all office premises, travel, and transportation.
• Oversee and ensure the proper functioning and maintenance of all office equipment, and outreach to IT contractor.
• Ensure that the highest standards of ethics and confidentiality are maintained.
• Process consultant/employment contracts and dismissals.
• Other tasks as assigned.

• Master’s degree (Business Administration, Accounting, Finance, or other closely related field) and 9+ years of relevant experience managing/supervising finance and operations. Equivalency of Bachelor’s degree plus CPA and 11 years of experience may be substituted, pending USAID’s confirmation of these position requirements. Minimum of 5 years of management experience.
• Significant experience in administrative and financial management of complex, international development programs of a similar scope and dollar value.
• Experience serving in a similar role on USAID/USG-funded project(s) is required.

• Demonstrated ability to develop and manage large budgets, and in-depth knowledge of USG Cost Accounting Standards.

• Minimum of 5 years’ experience supervising teams of professional staff with oversight of accounting, operations, procurement, property management, and other relevant areas.

• Demonstrated in-depth knowledge and expertise of USG with 2 CFR 200 regulations.

• Proficient in Microsoft Excel, Word, and PowerPoint are required along with experience with accounting software packages.

• English and Spanish fluency, both written and verbal, is required. 

• Ability to travel to project sites in  Guatemala  as may be required.

  Proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc., and the ability to use various commercially available accounting software programs.

Salary for this position is commensurate with local office salary scales and will be determined based on the candidate's experience and qualifications