Finance and Administration Director

Pact seeks a Finance and Administration Director (FAD) for the anticipated USAID Madagascar Access Miahy Activity. USAID Access Miahy's goal is to accelerate sustainable reductions in maternal, neonatal and child morbidity and mortality through increased access and availability of quality primary health care (PHC) services. Access Miahy will continue building the capacity of Ministry of Public Health (MOPH) actors and other relevant stakeholders at district, facility and community levels to design, develop, manage, deliver, monitor and evaluate health services and programs aligned with the intervention packages in their catchment areas.

USAID Access Miahy is up to a $90M cooperative agreement with an anticipated award date in January 2025. This position is subject to project award; please note that the position title, requirements, and responsibilities are subject to change depending on USAID’s final qualifications for this role. As this is an anticipated to be a Key Personnel role, the candidate selected for this opportunity must be approved by USAID.This position is anticipated to be based in Anantanarivo.

Reporting to the Chief of Party, the Finance and Administration Director is accountable for overall country office and project financial and administrative operations. This position has oversight of project finance and accounting functions; internal control systems and procedures; and forecasting and realigning project budgets as well as office administration, procurement, and IT support services. The
FAD is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the country office staff and head office in DC personnel to ensure compliance with all donor regulations and effective and proactive management.

Financial Management

• Manage all aspects of office and grants finance and accounting functions.
• Manage all country or project finances to ensure effective use of resources in order to achieve program objectives in compliance with all donor requirements.
• Ensure financial monitoring systems provide timely and relevant reports to Pact staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, awards and liquidations, to support efficient accountable implementation.
• Design and implement policies, systems, and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact.
• Ensure that corrective action plans approved by the DC head office in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Oversee cash flow forecasting and needs on a monthly basis.
• Help prepare and monitor local budgets for existing projects, and prepare accurate cost estimates and budgets for new proposals.
• Mentor and train staff to ensure they have the appropriate skill levels for their positions and are developing to their full capacity.
• Conduct training/orientation for other personnel as needed on efficient, effective financial and internal control systems, budget analysis, policy and procedure awareness, and compliance.
• Ensure financial records organization, retention, and security.
  
  

Administrative Management

• Ensure administration, procurement and property management policies and procedures are in line with best practices and compliant with Pact global policies.
• Oversee management of all office premises, travel, and transportation.
• Oversee and ensure the proper functioning and maintenance of all office equipment, and outreach to IT contractor.
• Ensure that the highest standards of ethics and confidentiality are maintained.
• Process consultant/employment contracts and dismissals.
• Other tasks as assigned.

• Master’s degree (Business Administration, Accounting, Finance, or other closely related field) and 9+ years of relevant experience managing/supervising finance and operations. Equivalency of Bachelor’s degree plus CPA and 11 years of experience may be substituted, pending USAID’s confirmation of these position requirements.
• Minimum of 5 years’ experience supervising teams of professional staff with oversight of accounting, operations, procurement, property management, and other relevant areas.
• Minimum of 9 years’ experience in administrative and financial management of complex, international development programs of a similar scope and dollar value. If the solicitation is released at the higher end of the stated USD range, the successful candidate should have successfully managed USAID contract/s or cooperative agreement/s with an award value of at least $40M for at least 5 years.  Should this solicitation be released towards the lower end of the stated USD range, the successful candidate should have successfully managed USAID contract/s or cooperative agreement/s with an award value of around $25M for at least 5 years.
• Experience serving in a similar role on USAID/USG-funded project(s) is required.

• Demonstrated in-depth knowledge and expertise of USG with 2 CFR 200 regulations.
• Proficient in Microsoft Excel, Word, and PowerPoint are required along with experience with accounting software packages.
• English and French fluency, both written and verbal, is required. 
• Ability to travel around Madagascar as may be required.
• Malagasy candidates are encouraged to apply.