Director of Finance and Administration

Pact seeks a Finance and Administration Director for the USAID-funded Reproductive, Maternal, Newborn, Child, Immunization, and Malaria Integrated Health (including family planning) Activity, hereafter referred to as “Kira Ukuze” (“Grow well”). This Activity will focus on facility-level interventions and collaborate with the USAID Integrated Community Health (ICH) Activity at the community level to improve the quality of, and demand for, service delivery interventions.  This will be a $45M five-year (August 2024-August 2029), cooperative agreement. This position is subject to project award and funding.  The location of this position is anticipated to be Bujumbura. Frequent travel to the provincial offices is anticipated. 

Kira Ukuze will be the flagship Activity in the USAID Burundi Health Portfolio for Family Planning and Reproductive, Maternal, Neonatal, and Child Health (FP/RMNCH) at the household and health facility level. Kira Ukuze will be the President’s Malaria Initiative (PMI) malaria service delivery Activity at the health facility level, working in public and private health facilities in four malaria high-burden provinces of Gitega, Cankuzo, Rutana and Makamba. This Activity will also have to strongly collaborate with the Integrated Community Health Activity in these seven provinces, with collaboration focused on strengthening health facility and community health worker touchpoints, including building and enhancing the referral and counter referral system, supervision of Community Health Workers (CHWs), and reporting of data to facilities by CHWs, along with the delivery of integrated community case management of childhood illness, which includes malaria. Kira Ukuze will also collaborate closely with the USAID Integrated Community Health (ICH) Activity for community-level interventions outside of malaria.

• Ensure overall operational contract compliance for the implementation of the RMNCI+M, including oversight of procurement, financial, contractual, operational, safety and security, and compliance.
• Ensure required approvals are obtained and funds expended are compliant with applicable donor regulations, award-specific requirements, and Pact policies.
  

• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the contract and other office projects. 

• In partnership with Pact DC departments, initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.

• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.

• Oversee the development, management and complete life cycle of a variety of possible procurement mechanisms, including but not limited to purchase orders, contracts, and other related items.

• In coordination with Pact DC, as appropriate, be responsible for managing the project budgets, quarterly forecasting, tracking project spending and preparing financial reports and notifications for submission to USAID.

• Develop, implement, and adjust when required the project's safety and security strategy and protocols, and serves as the point of contact for the person in charge of security for any issue related to security reports and procedures.

• Mentor and supervise finance, operations, and other staff.

• Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.

• All other duties as assigned.

• Minimum of 9+ years’ experience managing finances and administration activities on donor-funded projects of a similar size, scope, and complexity. Experience on USAID-funded projects is required.
• Master’s degree in Business Administration, Finance, or Accounting or equivalent plus 9+ years relevant experience; alternatively a Bachelor’s degree in Business Administration, Finance, or Accounting and 11+ years of relevant experience.
• Minimum of 5 years of experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance, and/or operations staff.
• Demonstrable experience with management and/or administration for USAID-funded projects of a similar size, scope, and complexity.
• Demonstrated experience in activity financial management, including financial controls and audit, as well as reporting on accruals, pipeline, and expense validation and reimbursement to service providers and sub-recipients.
• Strong knowledge of USG assistance and policies/procedures, and understanding of USAID financial monitoring and reporting, auditing, and controls.
• Experience establishing administrative management procedures and standards with regards to HR, procurement, IT technologies and relationship (with vendors) management.
• Written and oral proficiency in English and French.
• Ability to travel with Burundi as required.