Finance and Operations Director

Job Locations SL
Posted Date 6 months ago(3/31/2022 5:02 PM)
Job ID
2022-1798
# of Openings
1
Category
Finance, Grants & Contracts

PACT Overview

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Pact is seeking a Finance and Operations Director for the anticipated USAID Sierra Leone Integrated Health Activity (SIHSA). SIHSA’s goal is to contribute to the Government of Sierra Leone’s overarching goal of improving the health of adolescents, pregnant and postpartum women, and children less than five years old. SIHSA’s objectives are 1) improve the quality of family planning, maternal newborn child and adolescent health, and malaria services sustainably; 2) promote adoption of crucial health behaviors, and 3) strengthen the stewardship and governance of the Ministry of Health and Sanitation, both at central and district levels, so it is better prepared to plan, budget, allocate resources and monitor health programs.

 

Reporting to the Country Director, the Finance and Operations Director is responsible for overall country office and project financial operations. The Finance and Operations Director has oversight of project finance and accounting functions; internal control systems and procedures; and forecasting and realigning project budgets as well as office administration, procurement, human resource management and IT support services. The Director is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the country office staff and head office in DC personnel to ensure compliance with all donor regulations and effective and proactive management. The position will be based in Freetown, Sierra Leone. This position is contingent upon award.

Key Responsibilities

Financial Management

  • Manage all aspects of office and grants finance and accounting functions
  • Manage all country or project finances to ensure effective use of resources in order to achieve program objectives in compliance with all donor requirements
  • Ensure financial monitoring systems provide timely and relevant reports to Pact staff, including analysis and tracking of grant commitments (i.e. cash advances), obligations, awards and liquidations, to support efficient accountable implementation
  • Design and implement policies, systems, and procedures in compliance with Pact standards, ensuring effective internal controls and minimizing risks for Pact
  • Ensure that corrective action plans approved by the DC head office in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled
  • Help prepare and monitor local budgets for existing projects, and prepare accurate cost estimates and budgets for new proposals
  • Mentor and train staff to ensure they have the appropriate skill levels for their positions and are developing to their full capacity.
  • Conduct training/orientation for other personnel as needed on efficient, effective financial and internal control systems, budget analysis, policy and procedure awareness, and compliance
  • Ensure financial records organization, retention, and security.

Administrative Management

  • Ensure Administration, procurement and property management policies and procedures are in line with best practices and compliant with Pact global policies.
  • Oversees management of all office premises, travel, and transportation.
  • Oversee and ensure the proper functioning and maintenance of all office equipment, and outreach to IT contractor.
  • Ensure HR & personnel policies and procedures are in line with best practices and compliant with Pact global policies and local labor law.
  • Ensure that the highest standards of ethics and confidentiality are maintained.
  • Process consultant/employment contracts and dismissals.
  • Other tasks as assigned

Basic Requirements

  • A Master’s Degree in Business Administration, Finance, Accounting, or other relevant fields; or a bachelor’s or certified accounting degree with 10 years of experience.
  • A minimum of eight (8) years of experience in accounting, operations, and financial management of large-scale, complex, international development assistance programs in developing countries
  • A minimum of five (5) years of experience overseeing the procurement administration and financial management and reporting of a USAID-funded activity
  • Demonstrated knowledge and skills in developing and managing large budgets, including proficiency in relevant computer applications and databases
  • Demonstrated working knowledge of U.S. Government financial and procurement rules and regulations
  • Demonstrated supervisory experience, interpersonal skills, and team-building experience.
  • Must have professional fluency in written and spoken and English
  • Demonstrated experience in USAID/USG contract implementation and management preferred

Preferred Qualifications

  • Knowledge of the political, social, and economic context of Sierra Leone
  • Expertise and experience in one or more areas; operations, human resources, logistics, or IT
  • Sierra Leone nationals are encouraged to apply.

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