• Grants & Contracts Officer

    Job Locations CO
    Posted Date 2 months ago(7/9/2019 6:42 PM)
    Job ID
    # of Openings
  • PACT Overview

    At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.


    Grants & Contracts (GRACON) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Agreement Management department contributes to realizing this purpose by: • Supporting Pact’s vision and mission by providing innovative solutions within a compliance-oriented perspective. • Providing timely and accurate risk mitigation-focused support to the organization, with a special emphasis on successful program implementation throughout the business lifecycle for every activity, from pre-positioning, proposal development, prime award negotiation, and implementation through closeout. • Building internal capacity and champion effective knowledge management within our global community of grants and contracts practitioners.

    Position Overview

    Pact Colombia seeks a Grants & Contracts Officer with strong experience in U.S. government-funded cooperative agreements and contracts, to provide management and administration support and oversight to achieve project goals, working with partner organizations at all levels. S/he provides overall leadership and oversight for all aspects of related to management of subgrants and contracts. This will require close collaboration with Pact HQ to ensure compliance with Pact and funder guidelines. The Grants and Contracts Manager will supervise all staff with grants and contracts functions and make frequent field visits throughout the country. This includes oversight of a range of grants and contracts, from large cost-reimbursable mechanisms to micro-grants.

    This is a local position and open to colombian citizens only.

    Key Responsibilities

    • Lead contractual processes and prepare relevant documents to align with Pact policies and procedures and meet donor requirements for each project, using Pact standard templates and working closely with Pact HQ Agreement Management team to execute quality subawards, identify and mitigate possible risks.
    • Review and support the solicitation and negotiation of subawards, including evaluation criteria.
    • Administer the full cycle of subaward management activities, from planning and due diligence through selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout.
    • Utilize Pact’s subaward management system (Salesforce) and accounting system (Serenic Navigator) for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy. Maintain an updated subaward monitoring system.
    • Oversee budget management of project’s subaward pool and ensure accurate and timely disbursement and liquidation of subaward expenses.
    • Ensure timely training of subgrantees, contractors, and Pact staff to understand and comply fully with funder requirements. Develop training materials and carry out regular trainings with partners.
    • Ensure that office systems for grants administration are maintained and that regular reports are provided to Pact headquarters or to the funder as required.
    • Develop and update Country Office Subawards Manual in compliance with Pact HQ guidance.
    • Support closeout of awards, including preparation of final inventories, property disposition, etc.
    • Work with project staff to ensure that implementation of grants and contracts follows donor requirements.
    • Ensure that all required physical and digital copies of subaward documentation are stored and maintained according to Pact policies and donor requirements.
    • Develop cost share plans; review and follow-up on cost share reporting requirements applicable to subawards.
    • Contribute to discussions and exchanges of lessons learned and good practices through Pact’s intranet.
    • Other responsibilities, as assigned.

    Basic Requirements

    • Undergraduate degree and at least five years of relevant experience, with focus managing grants and contracts.
    • Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an award.
    • Experience drafting and managing subawards.
    • Knowledge of rules and regulations of funders of development projects, particularly USG (i.e. USAID, USDOL), including in areas related to subgranting and subcontracts, procurement, compliance and cost principles.
    • Prior experience in building the capacity of civil society organizations and marginalized groups.
    • Professional proficiency in written and spoken Spanish and functional proficiency in English mandatory.

    Preferred Qualifications

    • Proven capacity to design and deliver a range of training and technical assistance programs to build full range of capacities for grant management.
    • Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
    • Good negotiation and conflict-resolution skills.
    • Strong understanding of budgets.
    • Competence using common desktop applications and internal systems.
    • Accounting and customer relationship management software experience; prior experience with Salesforce CRM and Serenic Navigator ERP platforms a significant advantage.


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