• Finance & Operations Manager, Community-Based Violence Prevention and Linkages to Response in South Africa

    Job Locations ZA
    Posted Date 3 months ago(10/31/2018 12:17 PM)
    Job ID
    2018-1085
    # of Openings
    1
    Category
    Program/Project
  • PACT Overview

    At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

    Department

    Program Delivery (PDEL) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization’s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.

    Position Overview

    Reporting to the COP, the Finance & Operations Manager will be the lead expert for financial operations and management. This includes being responsible for efficient resource deployment and use, program accounting and financial reporting systems, cost-share and related reporting and ensuring compliance with USAID financial and accounting rules and regulations.

    Key Responsibilities

    General Financial Management

    • Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks.
    • Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations.
    • Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
    • Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
    • Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department.

    Sub-award Management

    • In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country.
    • Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local NGO's.
    • Supervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentation.
    • Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures.
    • Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance.
    • Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners.

    Budgeting and Financial Planning

    • Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs. Track expenditures and provide justification for allocations and reclassifications, when required.
    • Track program cost share ensuring it is compliant with donor requirements.
    • Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation
    • Assist in development and tracking of budgets for field programs.

    Basic Requirements

    • A minimum of Bachelor’s degree in finance, business administration or a closely related field. A Master’s degree is preferred;
    • A minimum of 8 years of progressively responsible experience in overseeing financial operations and management of large-scale, complex development activities in developing countries;
    • A minimum of 5 years of experience overseeing the procurement administration and financial management and reporting of a PEPFAR-funded activity;
    • Demonstrated working knowledge of U.S. Government financial and procurement rules and regulations; and
    • Demonstrated written, presentation, communication and organizational skills in English.
    • Professional experience in sub-Saharan Africa is required, South African work experience preferred. South African National preferred.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed